Byrocare
NewAI Visit Planner covers leave in seconds

The right caregiver, on time, every visit.Families always informed.

Byrocare keeps your clients, caregivers and visits organised, plans the right caregiver for each visit with AI, records check-ins and care notes, keeps families updated wherever they live, and bills accurately for every visit.

Try 30 days free Follow a day of care
All features included in the trial. No card needed.
Tuesday in Raipur
  1. 06:50
  2. 07:30
  3. 11:00
  4. 15:30
  5. 19:00
Tuesday, 14 October
A day of care
21 checked in17 scheduled
Visits today
38
On time
97%
Families updated
19
Needs cover
1
SP
Sunita P. · certified caregiver, 6 yrs
Raipur · 3 visits · 7.5 hours
  • 07:30
    Mr. & Mrs. Verma (82, 78)
    Check-in by geo-tag at the door
    Done
    Care plan set by their doctor: morning medicines given as prescribed, BP recorded 132/84, walk 15 minutes.
  • 11:00
    Mr. Iqbal (post-surgery)
    Physio exercises as per physiotherapist's plan
    In visit
  • 15:30
    Mrs. Rao
    Companionship visit · reading and tea
    Scheduled
AI Visit PlannerTomorrow

Ravi (caregiver) is on leave. Meena suggested for Mr. Iqbal - trained in post-surgical care, 2 km away.

ConfirmOther options
Coordinator to confirm
Agency BillingThis week
92
visits completed
Invoices to families on Friday
Built for
  • Home nursing agencies
  • Elder-care agencies
  • Caregiver and attendant agencies
  • Physiotherapy at home
  • Post-hospital care
A day of care

Follow Sunita from home to home.

One caregiver, three homes and one agency office. At every stop you will see the screen she, her coordinator or a family member is looking at.

06:50
On the No. 4 bus
Caregiver Roster

Sunita knows her whole day before the bus reaches Telibandha.

Her three visits, the order to take them in and the notes for each home are on her phone. At the office, the coordinator sees every caregiver's skills, shifts and leave on one roster, with a warning before any certificate runs out.

  • Skills, certifications and languages for every caregiver
  • Day, night and live-in shifts with leave on the same calendar
  • Alerts 30, 15 and 7 days before a document expires
See Caregiver Roster
Raipur branch / Caregiver Roster
Week of 13 OctScheduledOn leaveNeeds cover
Caregiver
Mon
Tue
Wed
Thu
Fri
Sat
Sun
SP
Sunita P.
Dementia care · 6 yrs
RK
Ravi K.
Post-surgical · GDA
MS
Meena S.
Post-surgical · ANM
OPEN
FA
Farhan A.
Night shift · Attendant
LD
Lata D.
Physio assist
Lata D. - police verification expires in 12 days. Reminder sent to Lata and the branch admin.
07:30
The Vermas' flat
Client HomesCare Plan Notes

A home she knows, and a plan their doctor wrote.

Mr. and Mrs. Verma are 82 and 78. Their profile tells Sunita the lift is shut on Sundays and that Mr. Verma takes tea without sugar. The care plan comes from Dr. Sharma; Sunita follows it and records what she did and what she noticed.

  • Needs, home details and preferences in one profile
  • Care plans set by doctors and nurses, never by the software
  • Visit notes, vitals and handovers on the same record
See Client Homes
Client Homes / Mr. & Mrs. Verma
RVKV
Ramesh Verma, 82 · Kamla Verma, 78
Hindi · Morning visits 07:30 - 09:30
Fall riskTea without sugarHearing aid (left)
Home

3rd floor, Block B, Shanker Nagar. Lift closed Sundays. Gate guard knows Sunita.

Family circle
Anjali (daughter) · PuneNotes + photos
Rohit (son) · BengaluruVisit times
Care planSet by Dr. A. Sharma
  • Morning medicines as prescribed
  • Record BP, both clients
  • Walk 15 minutes, supported
  • Breakfast, low salt
Emergency: nearest hospital 2.1 km · Anjali notified first
11:00
Mr. Iqbal's recovery
Visit Check-inAI Visit Planner

Checked in at the door. Tomorrow's cover already suggested.

Sunita checks in 18 metres from Mr. Iqbal's address and works through the physiotherapist's exercises. Meanwhile Ravi's leave for tomorrow is approved, and the AI Visit Planner suggests Meena for Mr. Iqbal. A coordinator confirms.

  • Geo-tag at check-in and check-out only, never all day
  • Checklists built from the care plan, offline ready
  • AI suggestions by skill, distance and continuity, confirmed by people
See Visit Check-in
9:414G
Visit 2 of 3 · Tuesday
Mr. Iqbal Khan
Post-surgery recovery · Devendra Nagar
Checked in 11:02 · 18 m from address
  • Physio exercises, set 1 (per plan)
  • Physio exercises, set 2 (per plan)
  • Wound dressing check - report only
  • Record pain score
  • Lunch and fluids
Offline ready - syncs when signal returns
Wednesday / AI Visit Planner
Needs coverWed 11:00 · Mr. Iqbal · physio supportRavi K. on approved leave
MS
Meena S. Suggested
· Post-surgical trained· 2 km away· Visited twice in Sept
94
match
LD
Lata D.
· Physio assist· 4.5 km away
81
match
FA
Farhan A.
· Free at 11:00· Not post-surgical trained
63
match
Confirm MeenaChoose another
15:30
Mrs. Rao's garden
Family App

Reading, tea, and a daughter in another city who stops worrying.

Mrs. Rao's visit is companionship: the newspaper, a cup of tea, a walk to the gate. Her son in Toronto sees the visit times and Sunita's note when he wakes up, and can message the agency instead of calling the caregiver.

  • Visit times, notes and photos (with consent)
  • Families anywhere, in their own time zone
  • Messages go to the agency inbox, not personal phones
See Family App
9:414G
Anjali · Pune
Papa and Mummy
Morning visit complete · 07:31 - 09:12
Shared with consent

Medicines given as prescribed. BP 132/84. Papa walked 15 minutes and asked about the cricket score. - Sunita

Next visit: Wed 07:30 · Sunita
Message the agency
18:15
Back at the office
Agency Billing

92 visits this week. Every one billed, every hour paid.

Each checked-out visit has already become an invoice line for the family and an hour on Sunita's timesheet. On Friday the coordinator reviews two exceptions and sends every invoice at once.

  • Per-visit, hourly, shift and monthly package billing
  • Invoices and payment status in the Family App
  • Caregiver hours exported for payroll
See Agency Billing
This week / Agency Billing
Visits completed
92
To invoice Friday
₹ 1,84,300
Caregiver hours
311.5
Verma family
10 visits
₹ 8,500
Sent
Khan family
6 physio visits
₹ 7,200
Draft
Rao family
Monthly package
₹ 18,000
Paid
Mishra family
14 night shifts
₹ 23,800
Paid
Missed visits are never billedExport hours for payroll
The product

Seven modules. One calm agency.

Each module works on its own and gets better with the others. A check-in becomes a family update, an invoice line and a payroll hour.

07:30
Client Homes

Demographics, medical history summary, allergies and treating clinicians in one record.

Explore
06:50
Caregiver Roster

GDA, ANM, GNM, physiotherapy, dementia care, palliative care and your own internal trainings.

Explore
11:00
AI Visit Planner

A caregiver without the skill the care plan requires is never suggested for that visit.

Explore
11:02
Visit Check-in

Check-in and check-out are verified against the client's address with an adjustable radius.

Explore
07:45
Care Plan Notes

Only users with a nurse or doctor role can create or change a care plan.

Explore
15:30
Family App

Arrival, completion and notes in a calm, readable timeline.

Explore
18:15
Agency Billing

Only completed visits are billed, so families never pay for a missed visit.

Explore
Made for how agencies really work

Stairwells, basements, two languages and a busy Friday.

Hindi and English

Caregivers, coordinators and families each choose their language. Notes can be written in either.

Entry-level Android phones

The caregiver app is light, uses little data and has large, simple buttons.

Offline at the bedside

Check-ins and notes save without signal and sync when the phone reconnects.

Branches and cities

Run several branches with their own coordinators, rates and reports under one agency.

Bring your spreadsheets

Import clients, caregivers and rates from the sheets you already keep.

Live within a week

Most agencies import data, invite caregivers and run their first visits in under seven days.

Clinical decisions stay with clinicians

Care safety and responsible AI

Byrocare is agency operations software. It organises visits, people and records around the care that doctors, nurses and therapists decide on.

No diagnosis or prescribing

Byrocare runs agency operations. Care plans come from qualified doctors and nurses.

Clear escalation

Caregivers follow care plans and escalate concerns to nurses, doctors or emergency services. Every client shows emergency contacts.

People confirm, AI suggests

The AI Visit Planner suggests caregiver matches. Coordinators confirm every assignment.

Location at the door only

Caregiver location is recorded at visit check-in and check-out, never in between.

Health data stays private

Encrypted, visible only to authorised staff and the family as agreed, and never sold.

Questions

What agencies ask us first.

Something else on your mind? Our support team answers every message.

Contact support
Does Byrocare give medical advice?

No. Byrocare is agency operations software. Care plans come from qualified doctors and nurses, and caregivers follow them and escalate concerns.

Can families abroad see updates?

Yes. Family members anywhere in the world can use the Family App and see visit times in their own time zone.

Does it track caregivers all day?

No. Location is recorded only at visit check-in and check-out, to confirm the caregiver was at the client's home.

Can we bill by visit or by month?

Both. Each client can be billed per visit, per hour, per shift or on a monthly package.

Does it work in Hindi?

Yes. The caregiver app, coordinator screens and Family App are available in Hindi and English.

How long does setup take?

Most agencies are running real visits within a week. We help you import clients and caregivers during the trial.

19:00 · Evening, home again

Sunita is home with a cup of tea.Every family knows how today went.

Tomorrow's visits are planned, tonight's notes are signed and Friday's invoices are already drafted. Try Byrocare free for 30 days, with every feature switched on.

Try 30 days free Contact support
Shift handover
Tuesday · Sunita P.
Complete
  • 07:30Mr. & Mrs. Verma
  • 11:00Mr. Iqbal
  • 15:30Mrs. Rao
  • 07:30Tomorrow: your agency's first day
Coordinator sign-off3 of 3 visits